Send Mail (Gmail)

Send emails through Gmail programmatically with support for attachments and custom formatting.

Overview

The Send Mail (Gmail) field type allows you to send emails directly from your automation workflows using Gmail. You can send emails with custom content, attachments, and multiple recipients, making it perfect for automated notifications, confirmations, and communication tasks.

Configuration Options

Option	Type	Description	Required
Google Service Account	Dropdown	Select logged-in Google account	Yes
To	Input Tags	Recipient email addresses	Yes
Subject	Input	Email subject line	Yes
Enable Attachments	Switch	Send email with attachments	No
Attachments URL/Path	Input	File URLs or paths (comma separated)	No
Enable Custom File Names	Switch	Set custom file names and MIME types	No
Attachments File Name	Input	Custom file names (comma separated)	No
Attachments File MIME Type	Input	File MIME types (comma separated)	No
Enable Retry on Failure	Switch	Retry if sending fails	No
Max Retries	Input	Maximum retry attempts	No
Email Body	Default Value	Email body content	Yes

Option Details

Google Service Account

Select the Google account you want to use for sending emails.

Type: Dropdown

Description: Choose from your logged-in Google accounts. Emails will be sent from this account.

Example:

To

Recipient email addresses.

Type: Input Tags

Description: Enter one or more email addresses to send the email to. You can add multiple recipients.

Format:

[email protected]
[email protected], [email protected]
[email protected]

Example:

[email protected]
[email protected], [email protected]
[email protected]

Subject

Email subject line.

Type: Input

Description: The subject line of your email.

Example:

Order Confirmation
Your Verification Code
Password Reset Request
Welcome to Our Service

Tips:

Keep it clear and concise
Use variables for dynamic content: Order #{orderId} Confirmed
Avoid spam trigger words

Enable Attachments

Enable sending email with file attachments.

Type: Switch

Options:

ON - Include attachments
OFF - Send without attachments

Attachments URL/Path

File URLs or local paths to attach to the email.

Type: Input

Description: Provide file URLs or paths, separated by commas.

Format:

https://example.com/file1.pdf, https://example.com/file2.jpg
C:\Documents\invoice.pdf, C:\Images\logo.png
/path/to/file1.pdf, /path/to/file2.doc

Supported Sources:

HTTP/HTTPS URLs
Local file paths
Cloud storage URLs

Example:

https://cdn.example.com/invoice.pdf
C:\Reports\monthly-report.xlsx
https://storage.googleapis.com/bucket/document.pdf, C:\Files\attachment.zip

Note: This option only works when Enable Attachments is turned ON.

Enable Custom File Names

Set custom file names and MIME types for attachments.

Type: Switch

Description: Override default file names and specify MIME types for attachments.

Options:

ON - Use custom names and MIME types
OFF - Use original file names

Note: This option only works when Enable Attachments is turned ON.

Attachments File Name

Custom file names for attachments.

Type: Input

Description: Provide custom names for each attachment, separated by commas. Order must match attachment URLs.

Format:

invoice.pdf, receipt.jpg
monthly-report.xlsx
document1.pdf, document2.docx, image.png

Example:

Invoice_Jan2024.pdf
Order_12345_Receipt.jpg
Report.xlsx, Summary.pdf

Note: This option only works when Enable Custom File Names is turned ON.

Attachments File MIME Type

MIME types for attachments.

Type: Input

Description: Specify MIME type for each attachment, separated by commas. Order must match attachment URLs.

Common MIME Types:

File Type	MIME Type
PDF	`application/pdf`
JPEG Image	`image/jpeg`
PNG Image	`image/png`
Word Document	`application/vnd.openxmlformats-officedocument.wordprocessingml.document`
Excel Spreadsheet	`application/vnd.openxmlformats-officedocument.spreadsheetml.sheet`
Text File	`text/plain`
ZIP Archive	`application/zip`
CSV File	`text/csv`

Example:

application/pdf
image/jpeg, application/pdf
application/pdf, application/vnd.openxmlformats-officedocument.spreadsheetml.sheet

Note: This option only works when Enable Custom File Names is turned ON.

Enable Retry on Failure

Automatically retry sending if it fails.

Type: Switch

Description: When enabled, the system will retry sending the email if an error occurs.

Options:

ON - Enable retry on failure
OFF - Don't retry on failure

Use Cases:

Network connectivity issues
Temporary API errors
Rate limiting scenarios

Max Retries

Maximum number of retry attempts if sending fails.

Type: Input

Description: Specify how many times the system should retry before giving up.

Example:

3    (Retry up to 3 times)
5    (Retry up to 5 times)
10   (Retry up to 10 times)

Note: This option only works when Enable Retry on Failure is turned ON.

Email Body

The content of your email.

Type: Default Value Field

Description: The main body content of the email. Supports both plain text and HTML.

Set Body in Default Value

You can set the body of the mail in the "If excel column value is empty then fill this default value" field option.

Plain Text Example:

Hello {$name$},

Thank you for your order {$orderId$}.
Your order has been confirmed and will be shipped soon.

Best regards,
The Team

HTML Example:

html

<html>
<body>
  <h1>Order Confirmation</h1>
  <p>Hello {$name$},</p>
  <p>Your order <strong>{$orderId$}</strong> has been confirmed.</p>
  <p>Thank you for your purchase!</p>
</body>
</html>

Formatting Options:

Plain Text - Simple text without formatting
HTML - Rich formatting with HTML tags
Variables - Use {$columnName$} for dynamic content

Use Cases

Send order confirmations - Notify customers about successful orders
Send verification emails - Send OTP or verification links
Send automated notifications - Trigger emails based on events
Send reports - Email automated reports with attachments
Send password reset emails - Automated password reset workflow
Send welcome emails - Onboard new users with welcome messages

Practical Examples

Example 1: Send Order Confirmation

To: {$customerEmail$}

Subject: Order {$orderId$} Confirmed

Body:

Hello {$customerName$},

Thank you for your order!

Order Details:
- Order ID: {$orderId$}
- Total Amount: {$totalAmount$}
- Estimated Delivery: {$deliveryDate$}

We'll send you a tracking number once your order ships.

Best regards,
Customer Support

Example 2: Send Invoice with Attachment

To: {$clientEmail$}

Subject: Invoice for {$month$} - {$companyName$}

Enable Attachments: ON

Attachments URL: https://storage.example.com/invoices/{$invoiceId$}.pdf

Custom File Name: Invoice_{$invoiceId$}.pdf

MIME Type: application/pdf

Body:

html

<html>
<body>
  <h2>Invoice Attached</h2>
  <p>Dear {$clientName$},</p>
  <p>Please find attached the invoice for {$month$}.</p>
  <p>Amount Due: {$amount$}</p>
  <p>Due Date: {$dueDate$}</p>
  <p>Thank you for your business!</p>
</body>
</html>

Example 3: Send Verification Code

To: {$userEmail$}

Subject: Your Verification Code

Body:

Hello,

Your verification code is: {$verificationCode$}

This code will expire in 10 minutes.

If you didn't request this code, please ignore this email.

Best regards,
Security Team

Example 4: Send Report with Multiple Attachments

To: [email protected], [email protected]

Subject: Monthly Report - {$month$}

Enable Attachments: ON

Attachments URL:

https://reports.example.com/sales.xlsx, https://reports.example.com/summary.pdf

Custom File Names:

Sales_Report_{$month$}.xlsx, Summary_{$month$}.pdf

MIME Types:

application/vnd.openxmlformats-officedocument.spreadsheetml.sheet, application/pdf

Body:

Hi Team,

Please find attached the monthly reports for {$month$}.

Key Highlights:
- Total Sales: {$totalSales$}
- New Customers: {$newCustomers$}
- Growth Rate: {$growthRate$}%

Let me know if you have any questions.

Best regards

Best Practices

✅ Do's

Use clear subject lines - Make it easy to understand the email purpose
Personalize content - Use variables for recipient-specific information
Test email templates - Verify formatting before automation
Use HTML for rich formatting - Enhance readability with HTML
Enable retry for important emails - Ensure critical emails are sent
Validate email addresses - Check recipient addresses are valid
Use appropriate MIME types - Ensure attachments open correctly

❌ Don'ts

Don't send spam - Only send emails to consenting recipients
Don't use misleading subjects - Be honest about email content
Don't send large attachments - Keep file sizes reasonable
Don't forget to test - Always test before production use
Don't hardcode sensitive data - Use variables for dynamic content
Don't ignore errors - Monitor sending failures and retry

Troubleshooting

Email Not Sent

Solution: Check Google account permissions and verify recipient email addresses.

Attachment Not Included

Solution: Verify file URLs are accessible and Enable Attachments is turned ON.

Formatting Issues

Solution: Check HTML syntax and test email rendering in different clients.

Rate Limit Errors

Solution: Enable retry mechanism and reduce sending frequency.

Invalid MIME Type

Solution: Use correct MIME type for file format (see MIME types table above).

Send Mail (Gmail) ​

Overview ​

Configuration Options ​

Option Details ​

Google Service Account ​

To ​

Subject ​

Enable Attachments ​

Attachments URL/Path ​

Enable Custom File Names ​

Attachments File Name ​

Attachments File MIME Type ​

Enable Retry on Failure ​

Max Retries ​

Email Body ​

Use Cases ​

Practical Examples ​

Example 1: Send Order Confirmation ​

Example 2: Send Invoice with Attachment ​

Example 3: Send Verification Code ​

Example 4: Send Report with Multiple Attachments ​

Best Practices ​

✅ Do's ​

❌ Don'ts ​

Troubleshooting ​

Email Not Sent ​

Attachment Not Included ​

Formatting Issues ​

Rate Limit Errors ​

Invalid MIME Type ​

Related Documentation ​

Send Mail (Gmail)

Overview

Configuration Options

Option Details

Google Service Account

To

Subject

Enable Attachments

Attachments URL/Path

Enable Custom File Names

Attachments File Name

Attachments File MIME Type

Enable Retry on Failure

Max Retries

Email Body

Use Cases

Practical Examples

Example 1: Send Order Confirmation

Example 2: Send Invoice with Attachment

Example 3: Send Verification Code

Example 4: Send Report with Multiple Attachments

Best Practices

✅ Do's

❌ Don'ts

Troubleshooting

Email Not Sent

Attachment Not Included

Formatting Issues

Rate Limit Errors

Invalid MIME Type

Related Documentation